Human Resources Officer, Entebbe, Uganda
Closing date: Friday, 13 March 2015
Posting Title: HUMAN RESOURCES OFFICER, P3
Job Code Title: HUMAN RESOURCES OFFICER
Regional Service Centre at Entebbe
26 February 2015-13 March 2015
Job Opening number
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
This ‘Recruit from Roster’ job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Organizational Setting and Reporting
This position is located in RSCE Entebbe. The incumbent will report to the Service Delivery Manager.
Within delegated authority, the Human Resources Officer P-3 will be responsible for the following duties: GENERAL: Provides advice and support to managers and staff on human resources related matters.
Prepares special reports and participates and/or leads special human resources project.
Keeps abreast of developments in various areas of human resources.
RECRUITMENT AND PLACEMENT: Identifies upcoming vacancies in coordination with client offices.
Prepares vacancy announcements, reviews applications, and provides a short-list to those offices.
Arranges and conducts interviews to select candidates.
Reviews recommendation on the selection of candidate by client offices.
Serves as ex-officio in appointment and promotion bodies, examinations boards, and prepares and presents cases to these bodies.
Prepares job offers for successful candidates.
Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections related to procedures to these offices.
Supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
Plans, organizes, develops, coordinates and administers the National Competitive Examinations, G to P Examinations, Language professionals’ examinations and other programmes and tests related to recruitment of professional, general service and other categories of staff.
ADMINISTRATION OF ENTITLEMENTS: Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on possible exceptions to policies, regulation and rules.
Administers and provides advice on salary and related benefits, travel, and social security entitlements.
Determines and recommends benefits and entitlements for staff on the basis of contractual status.
Reviews policies and procedures and recommends changes as required.
Reviews and recommends level of remuneration for individual contractors and consultants.
STAFF DEVELOPMENT AND CAREER SUPPORT: Identifies and analyzes staff development and career support needs and designs programmes to meet identified needs. Prepares monitoring reports on staff development and career support programmes.
Provides advice on mobility and career development to staff in all categories.
Designs, plans, monitors and provides induction orientation programme and briefing to new staff members.
Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the electronic performance appraisal system (ePerformance).
Assesses training needs, identifies, designs and delivers training programmes to staff at all levels throughout the Organization.
Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
Prepares classification analysis of jobs in Professional, Field Service and General Service categories.
Provides guidance to programme managers on the application of classification policies and procedures
Assists in preparing policy papers, position papers and briefing notes on HR related matters.
PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in human resources management, administration or related area. Experience in Human Resources systems and processes within the United Nations is desirable.
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required.
Evaluation of qualified candidates may include an informal interview.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.